Carnival-day readiness checklist

Check access, event lists, programme, result entry and paper backups before the first event.

Once your events, entrants and programme are ready, a final check with staff helps everyone know what they will use and how results will be recorded. Work through this checklist before the first event, using the devices and forms you plan to use on the day.

If you are still building the carnival, start with Your first carnival: from school setup to ready to run.

Check the carnival

Look at the Events and ensure their competitor lists are as expected.
Open the Program for each day and check the order, times and any events still in Unscheduled. Finish the programme before distributing it.
Agree who records, checks and completes each event. Check Automatic Event Completion so staff know whether Done completes the event.

Check people and equipment

Have staff sign in on their planned devices and ensure they can navigate to events to input results.
Have an admin check Settings → Billing to confirm the package, student limit and access end date cover carnival day.
Test devices and the connection where results will be recorded.
Agree when to switch to paper if live entry fails, and who will collect and enter the forms.

Prepare the paper backup

Download and print the programme and result forms.
Agree how officials will identify competitors, record the units and mark any ties or corrections.

After a last-minute change, update the affected lists and forms. If service fails, keep recording results on paper, then enter them when service returns.