Set up grades and year levels

Add, edit and delete grades or year levels using your school’s names.

Your school’s grades or year levels are used on student records and when building grade-grouped events. If a level is missing, an organisation admin can add it in Settings.

Use the names your school knows, such as Year 8, Prep or Reception. This guide shows how to add a level and check that it is available.

Add a year level

1. Open Settings → Grades and check which year levels are already present.

2. Enter the missing level under Name. Use the same format as the other grades, then choose Create Grade.

Check that the new level appears in the list before assigning students to it. You can use Edit beside a grade to change its name.

When preparing a student file, use the same grade names as the ones you have set up here.

Edit a year level

1. Open Settings → Grades. Choose Edit beside the grade you want to update. Change the Name, then choose Save.

Check the saved row to confirm your changes.

Delete a year level

Deletion is permanent. A grade cannot be deleted while students are assigned to it. Move those students to the correct grade first.

1. Open Settings → Grades, choose Edit beside the unwanted grade, then Delete. Check the name in the confirmation before choosing Yes, delete. Choose Cancel if you want to keep it.

Check the list again to confirm the grade has gone.