Add and maintain school records manually

Add a school record by hand and correct its details later.

If you have a historical school record to add or a detail to correct, an organisation admin can maintain it in Settings. This is useful when you are working with one record rather than a whole file.

The steps below show how to add a record and edit it later. Keep your school’s original record to hand so you can check the holder, group and result before saving.

Add and correct a record

1. Open Settings, then Records, and select Add Record.

2. Choose the Event Type and Gender. Set Age Grouping to Grade or Age, then select the matching year level or age. These choices determine which future results can be compared with this record.

3. Enter the Competitor Name and the result in the units shown.

4. Open Set On and choose the date the record was achieved. Mark the record Confirmed only after checking it against your school’s source record.

5. Select Create Record and find the saved row in the school record list. Check its event, group, holder and result.

6. Select Edit on the record, correct any detail, and choose Save. Verify the updated row in Records. Delete a record only when it should no longer be used; deletion is permanent.

For many historical records, use Import school records. A new carnival result marked as a potential record needs a separate review decision.